Planning - Student Showcase - Real World Learning

Student Showcase

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Planning Guide Select where you are in your real world learning journey.

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Getting Started

Set your goals and understand your commitment.

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Finding Partners

Who from the real world will interact with your students?

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Preparing

What do you need to be ready to launch?

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Launching

Connect your students with real world learning experiences.

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Following Up

How will you follow up with everyone after the experience?

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Reflecting

Did you achieve your goals?

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Getting Started

Understand goals and commitments

Write down your vision and identify student learning goals for the event. Use the RWL Activity Planning Worksheet

Contact your administration to schedule the event and identify the location (e.g. gym, classrooms, auditorium space, community hall)

Enlist a team with diverse networks to support you before, during and after the fair. Your list may include: colleagues, parents, guidance counselors, student clubs/organization leaders and/or volunteer organizations

Create an easily shareable project plan for the event with tasks due dates and assigned owners (see Project Plan Template)

Train your team on your systems-spreadsheets, project plans and tools so they know how to access and share information

Tips

  • When selecting an event date consider holidays, student testing and other district calendar dates.
  • You can’t do it all. Make sure to be clear with your team the kinds of support you will need and assign owners on your project plan.

Supporting materials that can help

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RWL Activity Planning Worksheet

A blank worksheet designed to plan the activity

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Project Plan Template

Customize this template with tasks from the below checklist and other items

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Finding Partners

Who from the real world will interact with your students?

Create flyers, press releases, and/or online invitations as appropriate for your event

Create a list of who you want to invite (general public, families, school district leaders, business owners, children, etc…)

Invite community members and special guests

Tips

  • Based on your event, you will need to determine the best way to invite community members (press release, personal outreach to specific people, flyers around town, etc…)
  • If you event is open to the public, local newspapers and social media are great ways to publicize your event for free
  • Engage students and team members in outreach efforts

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Preparing

What do you need to be ready to launch?

Confirm event space details and set-up requirements (e.g. number of tables, set up)

Identify needs for A/V and ensure there are enough outlets in the space

Create a budget

Coordinate and confirm catering for the day of the event, if needed

Identify a colleague or hire a professional photographer to capture photos from the event

Promote the event on social media and school website to build buzz and excitement starting two weeks before the event

Send a press release to local papers

Create signage for the event

Create a program book with a list of partners, descriptions of their organizations and the name of the representative(s)

Ensure students know the dress code, timeline, and logistics of the event

Assign volunteers to tasks for the day of the event

Tips

  • The exact steps and time commitment for preparation will vary based on the style of the event and what students are presenting.

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Launching

Connect your students with real world learning experiences.

Meet with your team of volunteers to review assignments for the event

Set up the room/venue and technology if needed

Walk around the room as students or partners are setting up to provide any assistance or answer any questions (if applicable)

Set up a registration table for attendees to sign in and make name tags

Set up signage so attendees know where to go

Take pictures and videos to document the event

Tips

  • Have tape, glue, tacks and pins on hand
  • Ensure you have someone on hand to assist with technology if needed

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Following Up

How will you follow up with everyone after the experience?

Send thank you notes and emails to your volunteers

Reconcile any budget spending

Write personal thank you notes to special guests or community members with photos from the event

Review professional email writing with students and discuss the importance of follow up

Have students write a follow-up and thank you email to people they connected with at the event (if applicable)

Debrief the event with students

Share photos and videos of the event with your school community and on the school’s media outlets

Provide a feedback survey to student, staff and partners (see Sample Survey Questions)

Tips

  • Have students write about their experiences and share with the local community or arrange interviews with the local newspaper and media outlets.

Supporting materials that can help

a document

Sample Survey Questions

You can use these sample questions in a survey to partners, students and school team members

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Reflecting

Did you achieve your goals?

Reflect on the event with your students (see Student Reflection)

Reflect on the event yourself (see Teacher Reflection)

Supporting materials that can help

a document

Student Reflection

A sample reflection sheet to use after the event

a document

Teacher Reflection

A sample reflection sheet to use after the event

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Find a Partner

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Preparing

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Launching

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Following Up

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Reflecting

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